Managing a team shouldn’t feel like herding cats—yet most leaders burn daylight on endless check-ins and status pings. The truth is, small tweaks unlock outsized results. Whether you’re steering a remote squad of five or a hybrid crew of fifty, three surprisingly simple habits can flip chaos into clarity, crank up morale, and ship projects faster. Below, you’ll find bite-sized tactics you can roll out before your next coffee break—no MBA or expensive software required. Are you the CEO, Founder, or Manager in a company, and you find yourself struggling with managing your team or even having enough time to get to all the to-dos that pile up? This is a common problem for big companies, but don’t worry, we have the solution for you. In this article, we want to introduce you to the easiest ways to save time in your business!
Why is it difficult to manage a big team?
First of all, we need to clarify why so many managers and CEOs struggle to manage a team. The trust is more significant the the team, the more time the management process consumes, which then leads to not being able to fulfil all your tasks, which then causes stress. Many team leaders and managers are stressed out because they feel like there are not enough hours in the day, but this is not necessarily the case; it is more that we choose to do time-consuming tasks. In many cases, those time-consuming tasks can be done by either a tool or could be outsourced, but more about that in this article!
These are three great tips for managing your team:
Are you tired of never having enough time but spending hour after hour scheduling your coworker’s hours, counting the hours, and rescheduling in emergencies? Don’t worry. We have the solution here for you!
Use scheduling apps
The truth is, month after month, there is no need for you to start the employee schedule from scratch. You can actually just copy and paste it with https://www.papershift.com/en/schedule. Not only that, but all of your employees or coworkers have access to the plan and can ask for adjustments. This means that no coworker needs to show up at your desk asking for an off day; instead can leave a little note in the app. It is also easy to count each employee’s hours at the end of the month, which results in saved time. Try it out; you will be surprised at how easy it works.
Outsource work
Have you heard of outsourcing? If not, you are missing out! There are plenty of tasks on our desks that take a lot of time but don’t really pay off. Rather than fighting your way through those tasks and wasting time, you can just outsource them. This could be to a coworker who has less on his plate or even to a freelancer. There are so-called VAs (“Virtual Assistants”) that will help you with your tasks. Just be sure that the time you save is invested in a more lucrative way.
Get help from another team manager
The truth is, you are not the only person who struggles with a big team. There are plenty of other team managers who are in the same situation, either in the same company or in a different company. It can be helpful to see a call or a meeting to discuss the issues and maybe even get helpful tips and tricks. This might help you a lot, not just because there is a high chance that you will get great advice, but also to show you that you are not alone. Other people are struggling out there, and it is okay. Sometimes it does wonders just talking about what is going on in your team!
Final thoughts:
In essence, effective team management doesn’t require complex overhauls, but rather the adoption of surprisingly simple, actionable habits. By leveraging tools like scheduling apps to streamline operations, strategically outsourcing time-consuming tasks, and actively seeking peer support from other managers, leaders can transform daily chaos into clarity. These small, practical adjustments are key to saving valuable time, reducing stress, boosting team morale, and ultimately accelerating project delivery, proving that smart management is within reach for any team, regardless of size.
